2021 Check-In Procedures
This season, check-in will look a bit different.
Note: Please have all forms completed and returned to camp within 3 weeks of the date you register (unless you register after June 1, and the office will give you a due date at that time). This will allow for the fastest possible check-in time and assure your child keeps their spot in camp.
This season, Check-In will be a drive through experience.
Arrival times are staggered this season; please arrive at your designated time. If you have children in multiple categories, arrive at the oldest child’s scheduled time.
Family Camp Arrival
Families may arrive for Family Camp (week 1 only) from 3-3:30 pm on Sunday (1st Half) or Wednesday (2nd Half)
Drop Off Times
Drop off for First Half Mini Campers is from 3-3:30 pm on Sunday
Drop off for Elementary Campers is from 3:00-3:30 pm on Sunday
Drop off for Middle School Campers is from 3:30 to 4:00 pm on Sunday
Drop off for High School Campers is from 4:00 to 4:30 pm on Sunday
Pick Up Times
Pick Up for First Half Mini Campers is from 9-9:30 am on Wednesday
Pick up for Second Half Mini Campers is from 9-9:30 am on Saturday
Pick up for Elementary Campers is from 9-9:30 am on Saturday
Pick up for Middle School Campers is from 9:30-10 am on Saturday
Pick up for High School Campers is from 10-10:30 am on Saturday
Mini-Camp 2nd Half: Wednesday 4:00-4:30 PM
Day Camp: Monday through Friday 8:00 AM
Barnabas Campers: Monday from 3:30 until 4:30 PM
Arriving by Car for Resident Camp:
There will be several Camp Tekoa staff to welcome and direct you where to go once you arrive at the main gate. Please be aware that traffic will sometimes back up on Thomas Road (the road leading up to the camp entrance). No parking is permitted on Thomas Road or the shoulder of Thomas Road.
- Speed Limit in Camp is 10 mph
- There is one entrance and one exit, all traffic will flow in one direction
- Camp Tekoa is Tobacco Free Site, No smoking is permitted
- If someone other than yourself (Camper parent/guardian) will be picking up the camper at the end of the week, you will need to complete a camper release form upon check-in
COVID-19 Summer 2021 Procedures
May 12, 2021
Please note: All procedures may be altered or amended based on any updates and/or regulations from the CDC and the American Camping Association.
Out of an abundance of caution, Tekoa will be taking several steps this summer to make every effort to offer a safe and sanitary experience. To that end, we have several expectations for staff and campers during our summer season.
Parents and guardians, please remember that your choices have an impact on your child’s experience and on the experience of other campers. We invite you to participate in our efforts to mitigate the risk of Covid-19 spread.
We ask that all campers…
- Have no symptoms within 10 days of arrival (including high temperatures).
- Do not travel outside the US within 14 days of arrival
- Staff: We are exploring the possibility of staff vaccinations prior to camp
Check-In / Check-Out
This year check-in will look a little different. We will conduct a drive-thru check-in & check-out. No adults or non-registered campers will be entering our Dining Hall or cabin spaces. During check-in the following procedures will be followed:
- Drive-Thru check-in
- Temperature check of campers
- Health screening of campers
- Only campers migrate onto the site
- Staggered arrival times by age groups
- Our staff will help move campers into their living spaces and carry luggage
Camp will still be camp! We will be playing together, worshipping , having campfires, campouts, ziplining and swamp canoes! However, we will have added layers of sanitation and procedures this summer that will feel a bit different.
During camp, the following procedures will be followed:
- Campers will be living on bottom bunks only
- Overnight capacity has been reduced
- We will strongly lean in to our Family Group model and not mix groups
- Meal shifts will be spread out, campers eating with Family Groups
- Outdoor seating for meals will be created
- Large group gatherings will be scaled back and distanced
- Campers and staff will have regular temperature checks and health screenings
- Camp will be sanitized daily and repeatedly by our support staff
- Additional hand sanitizing stations, outdoor sinks and bathrooms are being added to expand access
- Additional outdoor shelters throughout camp to create outdoor eating locations and rainy-day options
- Visitors will be extremely limited
- Per usual, we will have nurses on site 24/7 during your camper’s stay
- Mask Use:
All Campers: When outdoors in family groups, campers may choose to be without masks. However, campers and staff must wear cloth masks many times throughout the day. These include activities that involve anyone outside of their Family Group, anytime they are entering the Dining Hall, at Talent Show, Campfires and transition times where other groups might be present. Campers that would like to mask throughout the day are welcome to do so with the opportunity for masking breaks when needed.
- Parents should inform us of any Covid-19 symptoms or positive tests after departure
Thank you for taking part in making this summer possible for all of our wonderful campers! We look forward to seeing your chilldren at the lake soon.
John Isley, Executive Director
CHECK-IN / OUT
Arrive: Sunday* 3:00-4:30 pm
Depart: Saturday 9:00-10:30 am
* Barnabas Camp (7/1-7/6)
Arrive: Monday 3:30-4:30 pm
Arrive: Sunday 3:00-4:30 pm
Depart: Wednesday 9:30-10:00 am
Mini-Camp B Arrive: Wednesday 4:00-4:30 pm
Depart: Saturday 9:00-10:30 am
Check-in & check-out takes place in the Dining Hall/Pavilion area. During check-in, leave all luggage in your vehicle and keep campers, visitors and minors in your presence at all times. Please follow signs and verbal instructions at check-in.
During check-out, you will be asked to present a photo-ID at the check-out table located on the Dining Hall porch. Be sure you and your camper collect all of their belongings, including necessary medication from the nurse’s table. There is a $15/hr charge for campers not picked up on time.
END OF SUMMER CHECK-OUT
*Week 9 check out for first half mini campers is on Wednesday between 9:30 and 10:00 a.m.
*Week 9 check out for full-week campers is on Friday between 9 and 10:30 a.m.
*Week 9 Day Campers will only attend Monday through Thursday of this week.
Parents are requested to pre-pay store money as it expedites the check-in process. The camp store sells snacks/drinks ($1.50), t-shirts ($15+) and other clothing items, animals ($2 to $14+), hats, Nalgenes ($15), jewelry ($1.50 to $5), and many other items. Unused store money will be available for return at check-out. Balances under $1.00 will automatically be transferred to the Tekoa Scholarship Fund.
LETTERS AND PACKAGES FROM PARENTS POLICY:
Rather than sending packages we encourage you and your family to write letters to your child. PLEASE LIMIT PACKAGES TO ONE PER CAMP SESSION. Do not send candy, baked goods, or packaged food of any kind. Food and sweets are magnets to all kinds of critters! In an effort to discourage the sending of food or candy, any received will be disposed of. Campers are offered dessert daily and special treats on occasion. Please mail all letters to PO Box 1793, Flat Rock, NC 28731. If you do not drop your package off on Sunday you may mail it to 211 Thomas Road, Hendersonville, NC 28739. All UPS and Fed-Ex shipments need to come the the Thomas Road address.
LETTERS FROM CAMPERS POLICY:
If you wish for your campers to write home be sure to include a self-addressed stamped envelope with them. Each summer we receive letters back that are addressed incorrectly by our campers. These letters are precious but due to time, cost and the inability to determine who to send them to we have to throw them away. This can be avoided and you can receive these letters by helping your campers out with stamps, self-addressed envelopes and stationary.
MEDICATION / MEDICAL ISSUES
During check-in, ALL MEDICATIONS must be checked in with the nurse. Prescription medication(s) should be in the original container in a Ziploc bag, clearly marked with camper’s name, dose amount, and frequency, and any other instructions. Bring ONLY the amount necessary for your camper’s stay. Tekoa’s wellness center is stocked with a variety of generic over-the-counter medications including pain relievers, antacids, etc. therefore it is NOT necessary to send this medication with your camper. If sent, OTC meds will not be returned. Campers are not allowed to keep meds with them. Any medications left at camp will be disposed of after 7 days.
What happens in an emergency? Our registered nurse is on duty 24 hours a day. In the event your camper is sick for more than 6 hours, you will be contacted by phone. Minor injuries/illnesses are documented in the Nurse Log Book. For any major injuries/illnesses when your camper has to be transported to the hospital or doctor’s office, you will be contacted immediately.
Insurance: Camp Tekoa does not carry health insurance on campers. Campers must be covered under a policy provided from home. If your camper requires medical treatment, your insurance information will be provided to the hospital and/or physician. Any unpaid medical bills incurred at camp will be sent home and/or collected at time of check-out.
Nondiscrimination Statement: In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national orgin, sex, age, or disability.